Coven Roles | witchesofthewest

Song & Drum Coordinator
Lead Musician/Singer & Drum leader — overseeing music, chants, percussion, and rhythm guidance
Fire & Environment Steward
Fire Tender — monitors campfires; Environmental Steward — cares for nature and sustainability
Vibes & Energy Facilitator
Vibeskeeper — ensures positive energy and atmosphere; Grounding Guide — leads grounding and restorative practices
Conflict & Community Support Facilitator
Conflict Resolution Facilitator — mediates disputes; Community & Privacy Liaison — supports participant needs and confidentiality
Security & Safety Coordinator
Camp Security — manages safety, logistics, parking, and overall security
Financial & Resource Manager
Treasurer — handles finances; Resource Coordinator — manages supplies and materials

Participant & Outreach Coordinator
Registration Person — check-in; Marketing & Outreach — promotes and engages the community; Community Liaison — supports participant connection
Ritual & Ceremony Leader
Ceremony & Ritual Coordinator — Assigns leaders for rituals such as Maiden, Mother/Creatrix, Crone Rituals & Coordinator, Wine Tent, & Silent Auction
Cultural & Inclusivity Advocate
Ensures inclusivity, respect for all cultures
Tech & Communication Support
Webmaster — manages online presence, newsletter, and communications
Sustainability & Eco-Concerns
Oversees environmental impact, camp clean-up, and sustainability efforts
Talent Show MC & Coordinator
Spiritual High Priestess
Oversight of community values, alignment and harmony

W.O.W retreat begins

Wednesday, June 16th to Sunday, June 20th, 2027,
We hold a monthly online coven meeting
Please contact us about joining the coven and taking on a role

Witches of the West (W.O.W.) Retreat Schedule
Honoring the Goddess, our ancestors, and the sacred feminine

Wednesday — Arrival & Grounding

After 3:00 PM: Arrivals & Camp Setup
• Welcome table & check-in
• Name card making station & settling into cabins

6:00 PM: Communal Dinner (prepared by caterers)
7- 10 PM: Optional socializing

Thursday — Casting the Circle

8:00 AM: Breakfast
10:00 AM – 12:00 PM: Workshops led by participants
12:00 PM – 1:00 PM: Lunch
1:30 PM – 3:30 PM: Workshops led by participants
3:30 PM – 4:30 PM: Rest, personal time, or socializing
5:00 PM: Opening Ritual — Calling in the Goddess, creating a sacred container for the retreat
7:00 PM: Dinner
9:00 PM: Opportunity to Socialize, or Rest

Friday — Main Ritual Day

8:00 AM: Breakfast
10 AM – 12 PM: Workshops led by participants
12:30 PM – 1:30 PM: Lunch
2:00 PM – 4:00 PM: Workshops
5 PM: Dinner
7:00 PM: Main Ritual — Community ceremony honoring the divine feminine, ancestors, and liberation
9:00 PM: Libations, drumming, dancing by fire

Saturday

8:00 AM: Breakfast
10 AM – 12:00 PM: Workshops led by participants
12:00 PM – 1:00 PM: Lunch
1:30 PM – 3:30 PM: Final workshops
4 PM – 5:30 PM: Amazon Ritual (optional)
6 PM: Dinner
7:30 PM: Talent Show — Songs, poems, magic, dances, and art. A chance to show up authentically and try on different parts of yourself in front of a loving audience

Sunday — Closing & Departure

7:00 AM – 9:00 AM: Camp cleanup
9:30 AM: Closing Circle — Gratitude, releasing the container, blessings for safe return
11:00 AM: Camp must be vacated

Notes:

Workshops are participant-led, and sign-ups can be posted on the community board each morning. If you lead a workshop, you will receive a discount on your camp fee.
Rest and self-care are honored; you are encouraged to pace yourself.
Attendance is requested for the Opening Ritual (Thursday), the Main Ritual (Friday), and the Closing Circle (Sunday).

Blessed Be

Activities:

Crafts: Crafting can be a workshop or done on your own. Crafts include broom making, prayer box making, collage/ decoupage, knitting, quilt making, and vision boarding.

Leading Workshops: Participants are encouraged to lead and participate in workshops. Workshops can be about anything related to W.O.W.’s mission. Examples: spellwork, meditation, movement, honoring ancestors, honoring a phase of life (e.g., maiden, mother, crone, or amazon), or leading a witchy craft.

Silent Auction: The silent auction enables us to raise funds for the festival and the scholarship fund. Festival participants are encouraged to bring items of value and engage in bidding.

Treasure table: Reduce waste by giving clothing, books, and jewelry a new home. Bring your giveaway items and place them on the treasure table. Graze the table throughout the festival and score great finds. Note that any item not rehomed by Sunday must be taken home by the person who brought it.